Our registration portal is now open and we are presently reviewing the abstracts received. All planning is well in hand for our annual symposium and we have an exciting technical and social program in place. This event has been two years in planning and the Organising Committee and the Society Executive, as well as our honorable guests, keynotes, workshop hosts and local partners are committed to hosting a memorable, informative and safe event for our delegates.
As the WHO has now formally announced a global pandemic for the COVID-19, we do anticipate some impact on our symposium. We do not yet know what that impact will be and we are in communication with the Explorer Hotel, the ExOrdo software company and our conference partners to explore options and develop a plan. We understand that even though we are several months away from the symposium, the current period of uncertainty coincides with our registration process. Given we all need time to assess the situation before making travel plans, we will keep the early bird registration period open to May 1st. The early bird and final registration deadlines will be re-evaluated as circumstances dictate. The Explorer hotel booking portal and preferred rates will also remain open to our delegates.
At this time, we do not anticipate event cancellation or postponement but recognise this is a fluid situation where circumstances may dictate such a course of action in the near future. We are working with the ExOrdo company and our Society Executive to ensure that all paid registrations and sponsorships will be either fully reimbursed should we be forced to cancel or applied as credit in the event of postponement. We are also exploring contingency plans should we be forced to adopt alternative, perhaps virtual conference presentation and networking. We hope these clarifications will enable you to register for the symposium, while also bearing with us as we contend with these uncertainties.
Chris Hopkinson, General Conference Chair, CSRS 2020